7.1 The Committee shall consist of the
Chairperson, Vice Chairperson, Secretary, Treasurer, Membership
secretary (the “Officers” of the Club) as well as the Gala
Secretary, Volunteer Co-ordinator, Publicity Officer, Health and
Safety Officer, Social Secretary and Coach Representative (as
elected by the coaches). All Committee members must be at least 18
years of age, though the Committee may allow younger member(s) to
attend their meetings as athlete representatives without the power
to vote. The Club will also have a welfare officer who may attend
committee meetings but is not a committee member.
7.2 The Officers of the Club shall be ex-officio members of any
sub-committee.
7.3 The Committee members shall be proposed, seconded and elected
(normally by show of hands or if required by ballot) at the Annual
General Meeting each year and shall hold office until the next AGM
when they shall retire. Any vacancy occurring by resignation or
otherwise may be filled by the Committee. Retiring members of the
Committee shall be eligible for re-election.
7.4 Committee meetings shall be held not less than once a month
(save where the Committee itself shall by a simple majority resolve
not to meet). The quorum of that meeting shall be one third (to
include not less than one Officer)]. The Chairman and Secretary
shall have discretion to call further meetings of the Committee if
they consider it to be in the interests of the Club. The Secretary
shall give all the members of the Committee not less than 7 days
oral [(or written)] notice of a meeting. A simple majority shall
make decisions of the Committee [and in the event of equality of
votes the Chairman (or the acting Chair of that meeting) shall have
a casting vote]. The Secretary, or in his/her absence a member of
the Committee, shall take minutes.
7.5 In the event that a quorum is not present within 30 minutes of
the published start time, a meeting shall stand adjourned to the
time and date falling 7 days after the date of the meeting, or such
other date and time as may be determined by the Chairman. If a
quorum is not present at the adjourned meeting then those Committee
members attending may act for the purpose of calling a Special
General Meeting of the members, to which the provisions as to
minimum notice contained in Rule 11.1 shall not apply.
7.6 The Committee may from time to time appoint, from among their
number, such sub-committees as they may consider necessary (and to
remove (in whole or in part) or vary the terms of reference of such
sub-committees). They may delegate powers and duties of the
Committee as the Committee may determine. All sub-committees shall
periodically report their proceedings to the Committee and shall
conduct their business in accordance with the directions of the
Committee.
7.7 The Committee shall be responsible for the management of the
Club and shall have the sole right of appointing and determining the
terms and conditions of service of employees of the Club. The
Committee shall have power to enter into contracts for the purposes
of the Club on behalf of all the members of the Club. The Committee
shall be responsible for ensuring that the Accounts of the Club for
each financial year be examined by an independent examiner to be
appointed by the members in General Meeting.
7.9 The members of the Committee shall be indemnified by the members
of the Club against all liabilities properly incurred by them in the
management of the affairs of the Club.
7.10 Any Committee member absent from 3 consecutive meetings without
reasonable cause shall be removed from that position immediately,
until the next AGM.
7.11 The Committee may elect any person as an honorary member of the
Club for such period as they think fit and they shall be entitled to
all the privileges of membership except that they shall not be
entitled to vote at meetings and serve as officers or on the
Committee unless any such person shall have retained in addition his
ordinary membership of the Club. Such honorary members must be
included in the Club's annual return as to membership.
