| ABERYSTWYTH AND DISTRICT AMATEUR SWIMMING CLUB | |
| CONSTITUTION as at 1 January 2004 | |
| 8 Officers | |
|
8.1 The Officers and Committee of the Club
shall be proposed, seconded and elected [by ballot] at the Annual
General Meeting and shall hold office until the next Annual General
Meeting when they shall retire. Any vacancy occurring by resignation
or otherwise may be filled by the Committee. Retiring officers shall
be eligible for re-election.
|
|
|
8.2 The Annual General
Meeting of the Club, if
it thinks fit, may elect
a President and
Vice-Presidents. A
President or
Vice-President shall be
registered as a member
of the WASA by the Club.
|
|
|
8.3 The Committee may
elect any person as an honorary member of the Club for such period
as they think fit and they shall be entitled to all the privileges
of membership except that they shall not be entitled to vote at
meetings and serve as officers or on the Committee unless any such
person shall have retained in addition his ordinary membership of
the Club. Such honorary members must be included in the Club’s
annual return as to membership.
|
|
| 9 Annual General Meeting (AGM) | |
|
9.1 The Annual General
Meeting of the Club
shall be held within 2
months of the end of the
Club’s financial year
and shall transact the
following business:
|
|
|
a. Approval of the
minutes of the last AGM;
|
|
|
b. Adoption of the
Annual Reports of
Officers of the Club,
the Chairman and
Sub-Committees;
|
|
|
c. Election of the
President of the Club;
|
|
|
d. Election of the
Officers of the Club;
|
|
|
e. Election of the
Management Committee;
|
|
|
f. Election of Honorary
Auditor, Legal Advisor
and Medical Advisor;
|
|
|
g. Consideration of any
other motion, due notice
of which having been
given.
|
|
|
9.2 Preliminary notice
of the AGM, listing
Officers for whom
nominations are required
will be given 2 months
before the date of the
AGM.
|
|
|
9.3 Motions for
inclusion on the Agenda
must be received by the
Secretary not less than
28 days before the date
of the AGM.
|
|
|
9.4 Notice convening the
meeting shall, together
with copies of the
annual reports, be
published to all
officers and members at
least 7 days before the
AGM.
|
|
|
9.5 Any amendment to
motions shall be sent to
the Secretary at least 7
days before the AGM.
|
|
|
9.6 Voting at meetings
shall normally be by a
show of hands. The
person presiding shall
have the discretion to
call a ballot if
appropriate.
|
|
| 9.10 A quorum for the AGM shall be one third of Club members eligible to vote at the date of the AGM. | |