ABERYSTWYTH AND DISTRICT AMATEUR SWIMMING CLUB
CONSTITUTION  
  7 Committee and Officers
   
  7.1 The Committee shall consist of the Chairperson, Vice Chairperson, Secretary, Treasurer, Membership secretary (the “Officers” of the Club) as well as the Gala Secretary, Volunteer Co-ordinator, Publicity Officer, Health and Safety Officer, Social Secretary and Coach Representative (as elected by the coaches). All Committee members must be at least 18 years of age, though the Committee may allow younger member(s) to attend their meetings as athlete representatives without the power to vote. The Club will also have a welfare officer who may attend committee meetings but is not a committee member.


7.2 The Officers of the Club shall be ex-officio members of any sub-committee.


7.3 The Committee members shall be proposed, seconded and elected (normally by show of hands or if required by ballot) at the Annual General Meeting each year and shall hold office until the next AGM when they shall retire. Any vacancy occurring by resignation or otherwise may be filled by the Committee. Retiring members of the Committee shall be eligible for re-election.


7.4 Committee meetings shall be held not less than once a month (save where the Committee itself shall by a simple majority resolve not to meet). The quorum of that meeting shall be one third (to include not less than one Officer)]. The Chairman and Secretary shall have discretion to call further meetings of the Committee if they consider it to be in the interests of the Club. The Secretary shall give all the members of the Committee not less than 7 days oral [(or written)] notice of a meeting. A simple majority shall make decisions of the Committee [and in the event of equality of votes the Chairman (or the acting Chair of that meeting) shall have a casting vote]. The Secretary, or in his/her absence a member of the Committee, shall take minutes.


7.5 In the event that a quorum is not present within 30 minutes of the published start time, a meeting shall stand adjourned to the time and date falling 7 days after the date of the meeting, or such other date and time as may be determined by the Chairman. If a quorum is not present at the adjourned meeting then those Committee members attending may act for the purpose of calling a Special General Meeting of the members, to which the provisions as to minimum notice contained in Rule 11.1 shall not apply.


7.6 The Committee may from time to time appoint, from among their number, such sub-committees as they may consider necessary (and to remove (in whole or in part) or vary the terms of reference of such sub-committees). They may delegate powers and duties of the Committee as the Committee may determine. All sub-committees shall periodically report their proceedings to the Committee and shall conduct their business in accordance with the directions of the Committee.


7.7 The Committee shall be responsible for the management of the Club and shall have the sole right of appointing and determining the terms and conditions of service of employees of the Club. The Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the members of the Club. The Committee shall be responsible for ensuring that the Accounts of the Club for each financial year be examined by an independent examiner to be appointed by the members in General Meeting.


7.9 The members of the Committee shall be indemnified by the members of the Club against all liabilities properly incurred by them in the management of the affairs of the Club.


7.10 Any Committee member absent from 3 consecutive meetings without reasonable cause shall be removed from that position immediately, until the next AGM.


7.11 The Committee may elect any person as an honorary member of the Club for such period as they think fit and they shall be entitled to all the privileges of membership except that they shall not be entitled to vote at meetings and serve as officers or on the Committee unless any such person shall have retained in addition his ordinary membership of the Club. Such honorary members must be included in the Club's annual return as to membership.
 

   
 

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